Employee Travel Claim Process

Expense reimbursement is a very common process in every company. Unfortunately, most companies find the administration of this process difficult and time consuming.

employee-travel-claim-process

Expense reimbursement is a very common process in every company. Unfortunately, most companies find the administration of this process difficult and time consuming to manage internally, often resulting in late payments to employees, diluting the value of the money, or a poorly controlled process.

We offer complete reimbursement process outsourced solutions to our clients.

KGMC can ensure optimal controls, prompt employee payments, proper documentation, and compliance at a fraction of what it used to cost you.

  • KGMC will set up a central dedicated “physical claim receiving” desk whereby all physical claims will be received, sorted & filed.
  • Employee will submit claims to one person at respective location. Such person need to collate all claims & forward to central desk maintained by KGMC.
  • KGMC will follow up with employee if he has not submitted claims or there are issues with submitted claims.

Benefits of outsourcing of employee travel claim process

  • Timely payment to employees
  • Adherence to organization policy
  • Cost effective solution
  • Independent audit of all travel claim by 3rd party
  • Effective resolution to employee queries
  • Dedicated team processing travel claim, hence reducing delays
  • Travel advance management
  • Analysis & MIS as required by management

How to effectively manage employee travel claim process. Few suggestions

  • Draft a simple but effective travel policy
  • Keep the travel claim process simple
  • Encourage employee to submit claims on time
  • Pay employee on time, have two payment cycle during the month
  • Audit all travel claim
  • Hold the immediate manager accountable
  • Have pre-approved budget for all travel expenses
  • Use corporate card having various limit for each employee

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